Black Wedding Cake Sublime Celebration Passion for Cakes

Helpful Hints – Choosing Your Wedding Cake

Black Wedding Cake Sublime Celebration Passion for Cakes

Helpful Hints – Choosing Your Wedding Cake

Written by Cake Professional Corina Ludwig – the owner of Passion for Cakes

Wedding Cakes Kim Kalyn PHotography West Coast Weddings Magazine Passion for Cakes
Passion for Cakes | Kim Kalyn Photography

Congrats! You’re getting married.  You’ve picked your date, and now the real fun starts.  Colors, themes, dresses, photographer, the venue…and cake! For many, choosing your cake means the best thing ever – cake tasting.  The cake is the one wedding choice everyone is willing to help you with until the nitty-gritty decisions start.  The number of layers, naked or iced, fondant or buttercream.  It can quickly go from fun to stressful.  That’s where the cake professionals come in to help you along.  They can help you figure out what kind of cake will be the best fit for your day and take all your cake worries off your plate.  The last thing you want to worry about on your wedding day is your cake, so here are some helpful hints to choosing your professional cake vendor.

Romantic Cover for Vancouver Island Magazine Secret Waters Photography Wedding cake with dried pressed flowers
July’s Girl Cake Co


Book in Advance

The respected and talented cake vendors are usually booked up to a year, especially during the wedding-season (May-September). If it is a single baker, find out if your cake will be frozen before delivery or if it will be fresh.  A great question to ask your vendor: How many other cakes will you schedule for that day? You will want to ensure that the number is as low as possible.

Stylish Southwest Wedding Cake and Fruit Decor by Vancouver Island Cobble Hill Cake Co.
Cobble Hill Cake Co


Know Your Budget

Have your budget in mind before your email or call.  Sharing your budget upfront will be most helpful in narrowing your choices. There is a range of cake vendors to suit almost any budget. You can spend hundreds or thousands, with most typical wedding cakes being in the range of $250-$1500.  A great question to ask: What recommendations do you have to maximize our budget?

Wildflower Wedding Dessert White bridal cake with roses and pressed flowers by Schur to Please on Vancouver Island
Schur to Please


Vendor Style

Choose a cake professional that specializes in the style of cake you’re looking for, and that can create your vision. Share some pictures with your potential cake vendor (Pinterest is your friend!) and ask them to show you cakes that they have done that may be similar. Please show them your invite, colors, theme, and décor choices and ask for their ideas.  Great Question to ask: What can they do to make your cake unique to you and your fiancé?

Coast Cake Company Wedding Cake Vancouver Island
Coastal Cake Company

Design Quality

Now that you have a style in mind consider the design quality.  Will the cake vendor be able to deliver on the details? For example, if your cake will be displayed outdoors, you will likely want fondant icing for food safety.  If you are requesting flowers on your cake (a cost-effective design idea), ensure that your vendor is using food-safe flowers and properly attached, so they do not wilt.  A great question to ask: Do you have previous wedding cake photos for me to see?


Size Does Matter!

Your cake professional can help you with sizing once you know approximately how many guests will be eating the cake. Many venues/caterers serve dessert as part of the wedding meal – so less cake will be required. There is always the traditional three-tiered wedding cake but consider everything from a cake and candy dessert buffet to cupcakes, pies, groom’s cake, individual cakes, and sweets, or any combination.  If you are having a smaller wedding but like the look of a large cake, ask for some of the tiers to be faux. A great question to ask: What do they recommend for a group this size?

Schur to Please Wedding Cake Dessert Table West Coast Weddings Magazine
Schur to Please | Katie Jean Photography

West Coast Weddings Love and Llama Cake by Cake by Taryn

Cake by Taryn

You’ll want to choose a cake that not only looks great but tastes amazing, so take the time to sample for flavour options. This will also allow you to meet your baker and talk about your wedding cake. If you have a larger, diverse group of guests, be sure that you choose a cake vendor that can deal with gluten, dairy, or peanut-free allergies. A great question to ask: Where do they source their ingredients?

Macaron Wedding Cake on a Swing by CakeBread Artisan Bakery and Karen Bezaire Design
CakeBread Artisan Bakery| | Karen Bezaire


It’s All in the Delivery

The number one reason wedding cakes fail is that there is damage during transport. Don’t take on the responsibility yourself to save money – it’s not worth it! You want to choose a cake vendor that includes cake delivery as part of their services. The right cake professional will ensure that the cake is properly boxed, safe, and set up on time for your wedding day. Be sure to provide your cake vendor with details on where the cake is set up and how long it will be sitting out before serving. A great question to ask: How will the wedding cake be delivered?

Ooh La La Cupcakes Wedding Cake Vancouver Island Wedding Magazine
Ooh La La Cupcakes | Kristopher James Photography

The Fine Print

Your cake vendor should provide you with a quote and cake contract outlining exactly what is included, how refunds and cancellations work, and their guarantee. Does their quote include florals, cake toppers, delivery, cake platter, serving utensils, flavors, and fillings of your choice, take-home boxes for leftovers, top tier packaged for the first anniversary, etc.? A great question to ask: What’s not included?

Burgundy and White Donut Cake with Cake Top by West Coast Cake Company Tofino
Tofino Cake Company


Look for the Trust

Be sure to work with vendors that are credible and reliable.  Ask your venue, wedding planner, or other wedding professionals who they recommend as a cake vendor. Here is a list of Vancouver Island cake vendors to help you get started.

arts bakery | cake bread | cakes etc. | coastal cake company | custom cakes victoria  | cake by taryn  lighthouse cake company | ooh la la cupcakes | passion for cakes | patisserie daniel | ruth and dean | schur to please boutique cakery | tiers of joycakes | tofino cake studio | toque catering | july’s girl cake co | cobble hill cake co.

Toque Catering Waffle Wedding Cake Vancouver Island Magazine
Toque Catering | Jesse Holland Photography